Drowning in email and looking for a lifeline - The Packer

Drowning in email and looking for a lifeline

07/22/2013 10:08:00 AM
Tom Karst

Obviously, smart phones are another key way to keep up with email and respond more effectively. 

As I am in obvious need of this direction, I Googled “how to reduce email clutter” and found this blog post with 10 helpful hints to reduce email clutter. Here are a few ideas from Marcia Ramsland:

1. Read and Respond. Decide what to do the FIRST time you open an email. Do it now or it will double the time it takes to respond. The key is to pause and decide what action is needed.

5. Create No more than 6-10 Key Email Folders. “Responded,” Holding”, or “Archive” are great for once you’ve responded. Move out emails prior to 3 months ago “Archive before (date).”

7. Create “Rules” in Outlook or “Filters” in Gmail. This lets email bypass your In-Box and land in a folder you want to keep such as: the name of an organization, “Coupons” from Costco, Barnes and Noble, or Amazon, or “Personal” for interesting forwards.

9. Set times to do email and don’t let it become your To Do list! Twice in the morning and twice in the afternoon are adequate.

10. Begin and end each day by getting your email down to your Target Number. A single digit or number under 20 email in your In-Box puts you in the driver’s seat of your life.

Sounds like winning advice. I’ll have to sign up for her free email newsletter. Uh, maybe not.

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